Handling of Personal Information / Public Disclosure on Matters relating to Personal Data

Based on Article 24 of the Act on the Protection of Personal Information, "Public Disclosure etc. on Matters relating to Retained Personal Data" and JISQ15001:2006 "Dissemination of Matters relating to Personal Information Subject to Disclosure, etc.", the Company shall publicly announce the following matters.

*However, the Company shall publicly disclose the following as "personal information subject to disclosure" (*1) regardless of the length of time it has been retained, without considering the exclusionary condition defined in Article 2 of the Personal Information Protection Law as "retained personal data": "those set to be deleted within a period (6 months) of no longer than one year that is prescribed by cabinet order". 

1. Name of Business


2. Name or title, affiliation and contact information of the personal information protection administrator (or his/her representative)

Name of administrator: Katsuhiko Yonemushi, Personal Information Protection Administrator
Title: General Manager, Corporate Planning Division

Inquiries concerning personal information protection
HR & General Affairs Department
Phone: 03-6254-6025

3. Purposes of use of personal information subject to disclosure (Note 1) (including some purposes of use that are not personal information subject to disclosure)

(1) Purposes of use when personal information is obtained directly from the individual in writing, etc. (including information provided on a website or by e-mail, etc.; hereinafter referred to as "Written Information") 

Classification  Purpose of use Disclosure category
Business partner information For business negotiations and various business communications, order placement, and billing and payment operations Disclosed
Employee information For human resource management, operational management, health management, and security management of employees Disclosed
Specified personal information For purposes of use stipulated in the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures Disclosed
Personal information concerning
employment applicants
For contacting employment applicants and managing the Company's recruitment operations  Disclosed


(2) Purpose of use when obtaining personal information directly from the individual other than in writing

Classification  Purpose of use Disclosure category
Surveillance camera video recording For crime prevention Disclosed


(3) Purposes of use of personal information obtained indirectly from business partners, etc.

Classification  Purpose of use Disclosure category
Personal information entrusted to the Company as a result of contracted business operations For the performance of contracted logistics services (goods shipping agency services) Not disclosed


(Note 1) Definition of "personal information subject to disclosure"
It refers to a collection of information that is systematically organized so that specific individuals may easily be searched for, and for which the Company has the authority to respond to requests for disclosure, correction, addition, or deletion of content, suspension of use, elimination, and suspension of provision to third parties as requested by the individual concerned.    


When the Company receives personal information directly in writing, the purpose of use shall be clearly stated in each case.
However, the following cases are excluded.

(1) Cases in which notifying the individual of the purpose of use or publicly announcing it may harm the life, body, property, or other rights or interests of the individual or a third party

(2) Cases in which notifying the individual of the purpose of use or publicly announcing it may harm the Company's rights or legitimate interests

(3) Cases in which it is necessary to cooperate with a state authority or local public body in the performance of its duties as prescribed by law, and in which notifying the individual of the purpose of use or publicly announcing it is likely to impede the performance of such duties

(4) Cases in which it is recognized that the purpose of use is clear in light of the circumstances of the acquisition

4. requests for disclosure, etc., of personal information

You may contact the Company to request us of the purpose of use of your personal information (notification of purpose of use, disclosure, correction, addition, deletion, suspension of use, elimination, or suspension of provision to a third party). We shall respond to such requests within a reasonable period of time after confirming the identity of the individual making such a request. Please contact the following " Inquiry Office" for detailed information on the procedure.


[Inquiry Office]
Inquiries regarding our privacy policy should be directed to the following contact.

Shiodome City Center 13F, 1-5-2 Higashi-Shinbashi, Minato-ku, Tokyo
Personal Information Inquiry Desk, HR & General Affairs Dept., ITOCHU LOGISTICS CORP.
E-mail address: privacy@itclogi.com
Phone: 03-6254-6025 ( Business hours: 9:00 - 17:30 on our business days)

5. Handling of Cookies and etc. on Our Company's Website

(1) Use of Cookies
Our company's website (https://www.itclogi.com/) uses some cookies. Cookies are primarily used to understand the browsing behavior on our website and do not identify personal information.

(2) Use of Google Analytics
Our company's website uses the service provided by Google Inc. (Google Analytics) to understand site usage. Google Analytics uses cookies to collect usage trends on the site without identifying users. It is managed and operated based on Google Inc.'s privacy policy. For the terms of use and privacy policy of Google Analytics, please refer to Google Inc.'s website. Our company is not responsible for any damages or disadvantages caused by the use of Google Analytics services.

(3) Acquisition of Access History
Our company's website records customer information in the form of access logs. This includes information such as users' IP addresses, types of browsers used, and access numbers, but it does not include information that can identify individuals. These access logs are used for statistical and analytical purposes related to the usage of our website, and they are not used for any other purposes.

6. Authorized Personal Information Protection Organizations

Authorized personal information protection organizations are organizations authorized by the relevant minister under Article 37 of the Personal Information Protection Law to ensure the proper handling of personal information by responding to complaints regarding the handling of personal information and by providing information to the subject business operator.
Currently, we are not registered with any authorized personal information protection organization as a subject business.